The Kenley & District Residents Association Annual General Meeting will be held at Kenley Memorial Hall on Tuesday 26th October at 7.30pm. The meeting will take place in the Small Hall instead of the much larger general hall. In addition the AGM will also be streamed on Zoom for those who would prefer not to attend in person. The link to the Zoom meeting will be published nearer the event. A full account of the AGM will also be published on the website soon afterwards.
The committee appreciates this is a restricted event compared with our normal AGM and welcome all comments and questions. The AGM will be attended by a representative of the Metropolitan Police and Ward Councillor Ola Kolade.
Further information will be provided in the weekly Planning Newsletter and updates on the website. All enquiries please contact via email chairman@kenleyra.org.uk
AGENDA (Download as pdf document)
Notice is hereby given that the Annual General Meeting will be held in the Kenley Memorial Hall, Godstone Road, Kenley on Tuesday 26′ October 2021 at 7.30 pm for a 7.45 pm start.
1. Chair’s welcome, apologies for absence, and outline of meeting
2. Guest speakers:
a) Representatives of our Local Police Team
b) Chris Philp MP (Unfortunately Chris Philp is no longer able to attend)
c) Brief Address from our new Ward Councillor Ola Kolade
3. Minutes of General Meeting in October 2019 For approval (see Note 2. below)
4. Chairman’s Review of the 2020 year and thoughts for the future
5. Update status: Consideration to change the legal status of Kendra to a Company Limited by Guarantee
6. Treasurer Report: Presentation, and acceptance, of Accounts
7. Thanks to, and Election of, Independent Examiner
8. Election of Committee – see Note 3. below
9. Motion: “Kendra basic subscription rate to be maintained at £3.00 per household for the years commencing 1 January 2021 and 2022.”
10. Motion: “That the Expenditure limit should be C1,500.” See Note 4. below
11. Motion: “To delegate authority to the Committee to continue to produce the KENDRA magazine until the next AGM, with anticipated 4no. editions per annum and expenditure of approx. £4,000.00 which may be with one supplier.” See Note 5. below
12. AOB – see Note 6. below
Close (by 10.00 pm)
Notes:
1. Any motion will be carried if the number at the meeting voting in favour is greater than the number voting against, or otherwise in accordance with Rule 7.5
2. The minutes are published on the Kendra website, but if you wish to have a paper copy posted to you please contact the Secretary
3. If any member wishes to nominate anyone to the Committee then, in accordance with Rule 7.7, duly completed nomination forms must reach the Secretary before 7 pm on 12 October 2021 by mail or email. The nominations will be posted on the Kendra website
4. Motion: “That the Expenditure limit should be £1,500.” All expenditure in excess of the Expenditure Limit agreed at the AGM, to any one individual or organisation, must be sanctioned by a majority at a General Meeting,
5. Motion “To …. Produce the KENDRA Magazine”. Rule 9.4 All expenditure in excess of the Expenditure Limit agreed at the AGM, to any one individual or organisation, must be sanctioned by a majority at a General Meeting
6. If any member of Kendra wishes to have a Motion put to the meeting then, in accordance with Rule 7.4(h), any such Motion must reach the Secretary before 7 pm on 5th October 2021 by mail or email.
Kendra wishes to engage a practicing Chartered Accountant on a voluntary basis to assist with the preparation of its Annual Accounts. For more details please email treasurer@kenleyra.org.uk